WHEREAS, the Borough Clerk has determined and certified in writing that the value of the acquisition will exceed $17,500; and,
WHEREAS, the anticipated term of this contract is one year; and
WHEREAS, Joseph J. Hoffmann of Bowman & Company LLP has indicated the willingness to provide the auditing services; and
WHEREAS, Bowman & Company LLP has completed and submitted a Business Entity Disclosure Certification which certifies that Bowman & Company LLP has not made any reportable contributions to a political or candidate committee in the Borough of Audubon Park in the previous one year, and that the contract will prohibit Bowman and Company LLP from making any reportable contributions through the term of the contract, and
WHEREAS, the necessary funds will be made available in the 2008 Borough Budget;
NOW THEREFORE, BE IT RESOLVED that the Borough Council of the Borough of Audubon Park authorizes the Mayor to enter into a contract with Joseph J. Hoffmann of Bowman & Company LLP as described herein; and,
BE IT FURTHER RESOLVED that the Business Disclosure Entity Certification and the Determination of Value be placed on file with this resolution. and,
BE IT FURTHER RESOLVED that Borough Clerk will cause to have this resolution advertised in the official newspaper of the Borough
Motion made by Councilman Passon to adopt the Resolution Authorizing the Award of a Non-Fair and Open Contract for Auditing Services. Seconded by Councilman Fisher. Roll call vote:
Councilman Beeman-yes,
Councilman Fisher-yes,
Councilwoman-Hook-yes,
Councilwoman Jones-yes,
Councilwoman Lewis-yes,
and Councilman Passon-yes.
RESOLUTION #2008:1
WHEREAS, N.J.S.A. 40A:5-14 mandates that the Governing Body shall, by resolution, passed by a majority of the membership thereof, approve a Cash Management Plan.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Audubon Park as follows:
1. The attached Cash Management Plan will guide the investment of idle funds of the Borough of Audubon Park.
2. The attached Cash Management Plan includes a policy statement to guide its implementation.
3. The Chief Financial Officer will administer the plan.
4. The Plan is subject to annual audit, and
BE IT FURTHER RESOLVED that a certified copy of this resolution with the Cash Management Plan attached shall be forwarded to the following:
- The Chief Financial Officer of the Borough.
- The Borough Auditor
- All appropriate depositories
Motion made by Councilman Passon to adopt the Resolution for the Cash Management Plan #2008:1. Seconded by Councilman Fisher. Roll call vote:
Councilman Beeman-yes
Councilman Fisher-yes,
Councilwoman Hook-yes,
Councilwoman Jones-yes
Councilwoman Lewis-yes,
and Councilman Passon-yes.
BE IT RESOLVED, by the Mayor and Council of the Borough of Audubon Park, County of Camden, and State of New Jersey, that the regular monthly meeting will be held on the first Tuesday of each month at 7:00 p.m. in the Community Hall. (prevailing time).
IN THE EVENT, the first Tuesday is a Holiday; the meeting will be the next weeknight.
BE IT RESOLVED, by the Mayor and Council of the Borough of Audubon Park, County of Camden, State of New Jersey, that the Retrospect, is hereby designated the official newspaper for the publication of all documents required by law, with the Courier-Post in case of an emergency for the year 2008.
BE IT RESOLVED, by the Mayor and Council of the Borough of Audubon Park, County of Camden, State of New Jersey, that the Commerce National Bank of New Jersey, be and is hereby designated the official bank for the deposit of funds for the year 2008.
BE IT RESOLVED, by the Mayor and Council of the Borough of Audubon Park, County of Camden, State of New Jersey, that during the year 2008 the signatures of the following officials shall appear on all checks or drafts of the Borough funds, Mayor, Borough Clerk and the Borough Treasurer, and/or Finance Director.
BE IT FURTHER RESOLVED, that all depositors for the Borough funds shall be certified by a copy of the resolution that only checks or drafts which contain signatures of such Borough Officials shall be honored during the year 2008 unless otherwise instructed be resolution by the Mayor and Council of the Borough of Audubon Park as may hereinafter be adopted.
WHEREAS, the open Public Meeting Act of Chapter 231, of 1975 requires adequate notice for all public meetings and specifies the manner in which the same shall be accomplished, and
WHEREAS, the said act contains requirements pertaining to public bodies to fulfill it's stated purpose of guaranteeing the Public's right to know,
NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Borough of Audubon Park, as follows:
1.
Written notice of meetings shall be posted by the Clerk on the official bulletin board located in the Community Hall, Second Floor, 20 Road C and the Audubon Mutual Housing Corporation Office, First Floor.
2.
Written notice of meetings shall be given to the following newspapers:
The Retrospect
Courier-Post
3. Written notice of meetings shall be filed with the Clerk of the Municipality
4. Within seven days following the annual reorganization meeting the clerk shall post and there shall remained posted throughout the year on the bulletin board specified above, a schedule of the regular meetings of the Borough of Audubon Park to be held during the year 2008 and in the event such schedule is thereafter revised the dates, time and place of such meetings shall satisfy the requirements of this sub-section, and
BE IT FURTHER RESOLVED, that any person requesting copies of any annual meeting schedule or revision of any advance notice of rescheduled special meetings shall receive the same by mail until midnight, December 31 st, of the year in which the request was made, upon payment of the sum of $20.00.
Motion made by Councilman Passon to adopt Resolution 2008:2. Seconded by Councilman Fisher. Roll call vote: Councilman Beeman-yes, Councilman Fisher-yes, Councilwoman Hook-yes, Councilwoman Jones-yes, Councilwoman Lewis-yes and Councilman Passon-yes.
A RESOLUTION AUTHORIZING AGREEMENTS FOR PROFESSIONAL SERVICES FOR THE BOROUGH OF AUDUBON PARK
WHEREAS, the need exists for a Borough Solicitor Borough Auditors, Borough Engineer and Chief Financial Officer, to perform professional services in accordance with their respective professions for and to represent the interest of the Borough of Audubon Park for the year 2008, and
WHEREAS, the above said services are recognized as professional services under the laws of the State of New Jersey and accordingly are excluded from and may be awarded without competitive bidding requirements of the State of New Jersey Public Contracts law pursuant to N.J.S.A. 40A:11-5 (1)(a) and,
WHEREAS, the Borough of Audubon Park desires to award agreements for the above said professional services as follows, beginning January 1, 2008 thru December 31, 2008:
Borough Solicitor
Stuart Platt
Borough Auditor
Joseph Hoffmann
Borough Engineer
Frank Seney
Chief Financial Officer
Dawn Thompson
WHEREAS, the fees are subject to the amount appropriated for such services provided, however, those services rendered in access amounts will be compensated thru additional appropriations.
NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Borough of Audubon Park that the Borough be and is hereby authorized to enter in and award the above mentioned agreement for professional services to the terms and conditions as set forth in the respective written agrees for the same.
BE IT FURTHER RESOLVED, that the Borough Clerk shall cause to be printed once in the newspaper authorized by law, to publish legal advertisements a brief notice stating the nature, duration, service and amount of the above agreements and that the resolution and agreements are on file and available in the office of the Clerk of the Borough of Audubon Park.
Motion made by Councilman Passon to adopt the temporary budget. Seconded by Councilman Beeman. Roll call vote:
Councilman Beeman-yes,
Councilman Fisher-yes,
Councilwoman Hook-yes,
Councilwoman Jones-yes,
Councilwoman Lewis-yes
and Councilman Passon-yes.
Motion made by Councilman Fisher to adjourn the meeting at 7:20 PM. Seconded by Councilman Passon. All ayes.
_______________________________
DAWN M. PENNOCK, RMC
BOROUGH CLERK
January 2, 2008
The regular monthly meeting of the Mayor and Council of the Borough of Audubon Park, was called to order by the the Mayor, Lawrence E. Pennock immediately following the reorganization meeting.
Roll Call: Councilman Beeman, Councilman Fisher, Councilwoman Hook,
Councilwoman Jones, Councilwoman Lewis and Councilman Passon
were present. Solicitor Joseph Marrazzo was present.
Mayor Pennock: opened the meeting with statements concurring with the Sunshine Laws.
Motion made by Councilwoman Lewis to approve the minutes from the Regular Meeting on December 3, 2007. Seconded by Councilman Fisher. All ayes.
Motion made by Council Passon to approve the minutes from the Working Session on December 17, 2007. Seconded by Councilman Fisher. All ayes.
Motion made by Councilman Fisher to approve the closed minutes from December 3, 2007. Seconded by Councilman Beeman. All ayes.
Motion made by Councilman Passon to pay the vouchers provided that the proper affidavits are attached. Seconded by Councilman Beeman. Roll call vote:
Councilman Beeman-yes,
Councilman Fisher-yes,
Councilwoman Hook-yes,
Councilwoman Jones-yes,
Councilwoman-Lewis-yes
and Councilman Passon-yes.
OPEN TO THE PUBLIC AT 7:30 PM:
Frank Seney-From Remington & Vernick discussed the grant for completion of Road and the Green Space Grant.
Robbert Worrell-Discussed Emergency Management issues such as membership, certification programs, and 911 survey ($25,000 grant).
CLOSED TO THE PUBLIC AT 8:00 PM:
REPORTS:
Councilwoman Lewis-MPB brought in $2,850 in December 2007 which brings the year-to-date total to $19,025.00
Councilman Beeman-Debbie Stasulli and Dawn Pennock are doing a great job in the office. Debbie and Dawn will move into the Mayors Office and the Clerks Office will become the filing room.
Councilman Fisher-Everything is going smooth with the Audubon Police Department. The Ceremonial Bonfire will be held January 12, 2008 at 7 PM at the Ballfield across from the Tot Lot. Seeking grant for Fire Dept. to replace Air Packs. OEM is running smooth. Rabies clinic is January 19th from 9 AM until 10:30 AM. People are needed to work the rabies clinic.
Councilwoman Hook-Nothing happening with the JIF. Council Connection to go out within the next week or 10 days.
Councilman Passon-Thanks to Council for appointing me to the vacant seat. As Director of Property I want to get an inventory of all the property owned by the Borough, including computers, etc.
Mayor Pennock-Reported that the senior luncheon started. Under new business, I am asking Council to request 2 movie nights and another concert from Camden County Parks. We will be receiving $150,000.00 grant for Road A. Interacting with the City of Camden for the PARIS Grant. Asked Councilwoman Hook to talk about the Information Kiosk.
COMMUNICATIONS:
CC Municipal JIF- New billing address.
Hawk Graphics- Updated Members Manual for JIF.
Borough of Audubon- Received check for past court fines along with spreadsheet.
State of NJ, Dept. of Transportation-Audubon Park has been selected to receive funding for Fiscal Year 2008 Municipal Aid Program for Road A, Phase 2 in the amount of $150,000.00
Commerce Bank- Tax Anticipation Note dated March 30, 2007.
NJLM- New mailing address for the League of Municipalities.
Kearney & Schweitzer- Interlocal Service Agreement, the Mayors Association is proposing creating the Camden County Animal Shelter.
Commerce Bank- Bond Anticipation Note dated November 16, 2006.
Camden County- from Paul Hartstein, Certificate of Inspection.
State of NJ, DEP- 2007 Recyling Tonnage Reporting forms and Instructions.
CC Municipal JIF- 4th Quarter Saftey Incentive Program report is due. (Will start fresh in 2008-none of the reports have been done this year.)
Commerce Risk Control- Safety Directors Bulletins titled: Winter Ice Skating & Manhole Cover Lifting.
County of Camden, Office of the Fire Marshal- Application for Permit to have a celebration bonfire. (completed)
NJCM- updated information for the Mayor.
US Census Bureau- 2007 Census of Governments Survey of Government Finances.
Camden County Mayors Assocation- 2008 Reorganization Dinner. (Mayor and Council, please advise)
AMHC- RE: Tippie Toes Day Care and Trash Collection.
NJLM- Proposing 2% increase for 2008.
Marrazzo & Platt- Copy of letter sent to Frank Romano regarding resignation.
State of NJ- Notice of Retirement: Dorathea Zeoli.
State of NJ, Dept. of Health and Senior Services- Registrar information.
NJLM- Requesting e-mail addresses.
Marrazzo & Platt- Letter to Frank Romano regarding Voter Registration Status.
Pat McCreery-Mayor and Council Members, Sorry for the delay in responding but thank you for the flowers you sent.
AMHC- Granting permission to use ball field for ceremony bonfire.
Pollution Control Financing Authority- Tipping fee at the PCFACC facilities will increase.
County of Camden, Office of the County Clerk- Certificates of Election for Candidates.
NJ Shade Tree Federation- To help with planting trees.
State of NJ, Division of Pensions- Employer Liability for Annual Pension Contribution.
Caesars- Room information from convention.
Camden County, Dept of Health & Human Services-Code Blue Alert on December 5, 2007.
Casella Waste-Recyling check (forwarded to AMHC).
NJLM- Availability of Audio Recordings from Convention.
Marrazzo & Platt- Regarding Frank Romano. Resignation letter enclosed.
Marrazzo & Platt- Municipal Vacancy Law.
Camden County- Update Borough information.
NJLM- Questionnaire.
Camden County- Resolution #76 authorizing the extension of contract for 1 year between Camden County Cooperative members and Office Basics for the purchase of Office supplies.
Camden County Municipal JIF- Bulletin CA 08-1, Master Blanket Certificate.
OLD BUSINESS:
NEW BUSINESS:
Motion made by Councilman Passon to adopt the Interlocal Services Agreement between the Borough of Audubon Park and the Borough of Haddon Heights for Emergency Medical Services. Seconded by Councilman Fisher. Roll call vote:
Councilman Beeman-yes,
Councilman Fisher-yes,
Councilwoman Hook-yes,
Councilwoman Jones-yes,
Councilwoman Lewis-yes,
and Councilman Passon.
RESOLUTION APPOINTING THE REGISTRAR
OF VITAL
STATISTICS FOR THE
BOROUGH OF AUDUBON PARK
WHEREAS, the need exists for the Borough of Audubon Park to have a Registrar of Vital Statistics; and
WHEREAS, Dawn M. Pennock, has completed the courses required to be a Registrar of Vital Statistics and passed the mandatory state test;
NOW, THERFORE BE IT RESOLVED, by the Mayor and Council of the Borough of Audubon Park that Dawn M. Pennock be appointed as the Registrar of Vital Statistics for the Borough of Audubon Park, State of New Jersey, County of Camden.
Motion made by Councilman Passon to adopt the resolution appointing Dawn Pennock as the Registrar of Vital Statistics. Seconded by Councilwoman Hook. Roll call vote:
Councilman Beeman-yes,
Councilman Fisher-yes,
Councilwoman Hook-yes,
Councilwoman Jones-yes,
Councilwoman Lewis-yes,
and Councilman Passon-yes.
Mayor declared April clean-up fix-up month.
Motion made by Councilman Passon to have two movies nights in, one in June and one in August. Seconded by Councilman Fisher. All ayes.
Motion made by Councilman Passon to send a letter to Camden County Parks asking for another concert. Seconded by Councilwoman Jones. All ayes.
Motion made by Councilwoman Hook to approve the concept of having our Engineer research the Green Space Grant for Audubon Park. Seconded by Councilman Fisher. Roll call vote:
Councilman Beeman-yes,
Councilman Fisher-yes,
Councilwoman Hook-yes,
Councilwoman Jones-yes,
Councilwoman Lewis-yes
and Councilman Passon.
Motion made by Councilman Fisher to provide funding for refreshments at the Mayors Reorganization Dinner not to exceed $200.00. Seconded by Councilman Beeman. Roll call vote:
Councilman Beeman-yes,
Councilman Fisher-yes,
Councilwoman Hook-yes,
Councilwoman Jones-yes,
Councilwoman Lewis-yes,
and Councilman Passon.
Motion made by Councilman Passon to adjourn the meeting at 8:50 PM. Seconded by Councilman Fisher. All ayes.
_______________________________
DAWN M. PENNOCK, RMC
BOROUGH CLERK